Staff are reminded that following earlier updates about the measures the University is taking as part of Simply Better to update our finance systems and improve compliance with the updated Financial Regulations and Policies; from?Monday 1 October?paper claim forms for staff expenses have been withdrawn, as supported by Deans and the University Executive Board. This will enable managers to approve claims more easily and the faster payment process will significantly reduce the time taken for staff to receive payments.

Staff have been encouraged to submit online expense claims since 2012.? However, between September 2017 and May 2018, Faculty Finance teams consulted with members of staff to successfully resolve the identified challenges to online forms.

During October, any member of staff submitting a paper claim form will be provided with a scanned copy of their form and asked to submit an online expense claim via Business World (Agresso).

Paper forms for staff expenses will no longer be accepted from Thursday 1 November and any staff submitting paper claims from that date will be asked to collect their paperwork from the Expenses Team.

If you have any questions about the best way to source goods and services, please visit the?Purchasing and Procurement Intranet, or contact:?buy@soton.ac.uk?before incurring any costs to yourself.

If you have any queries about expenses, please visit the?Expenses Intranet.? If you have a question on an existing claim, please contact:?expenses@soton.ac.uk.

If you have any queries about the change in process, please contact Sian Winter:?s.f.winter@soton.ac.uk?or Sue Jordan:?s.d.jordan@soton.ac.uk.